This is the third in a three-part series of posts on our Suggestion Box — your opportunity to pitch session ideas and presenters for ONA16. Check out part 1 to find out what makes for a great pitch, and part 2 to see what kinds of conversations we hope to host this year.
Our Suggestion Box, which closes March 31, is your opportunity to pitch ideas to ONA to ensure we cover the most important trends and topics in digital journalism. It also represents the best opportunity to present at ONA16, as most of our sessions are selected through this process.
We’re often asked what the process is for selecting sessions for our annual conference. If you’re interested to know what happens to the hundreds of ideas we receive, read on!
Step 1: Read Every Idea and Nominate The Best
Ideas come to us from staff, ONA Board members, our Program Team, and our Suggestion Box. The Program Team — a diverse, volunteer group of professionals and students — reviews each and every idea. We had nearly 400 ideas last year, so this is not an easy task!
The group is looking for the best and most innovative ideas and presenters to help move digital journalism forward. They review the proposals based on the criteria outlined here. We ask the Program Team to come up with a “short list” of sessions. In the end, this list usually accounts for roughly two-thirds of our final conference programming.
Step 2: Create a Draft Program
Once the Program Team completes its review, ONA staff go through the list of recommended sessions and speakers and begin selecting ideas. We give the pitches a deeper look for quality and speaker diversity. We sometimes combine sessions on similar issues or ask submitters to add another presenter to their roster.
By the end of May, the conference schedule is 80 percent complete. We’ll leave a few slots for breaking news, emerging issues and any gaps identified by a final review committee.
Step 3: Ask Some Experts: What Are We Missing?
In the final stage, a Review Team gives the proposed schedule a fresh look and identifies any overlooked topics or speakers. Usually, the committee approves the proposed schedule, with suggested tweaks to presenters for five or six sessions, and proposes new ideas for two to three more sessions.
Step 4: Confirm Speakers and Post Initial Conference Schedule
Assuming the Review Team’s approval, we confirm speaker availability and post as much scheduling information as we can to the conference website. A few more sessions may still be added before the schedule is finalized, but we are no longer looking for submissions on speakers or topics. We do add sessions around breaking topical news as deemed critical by ONA staff.
Step 5: Final Conference Schedule
This is when we post the final schedule of core programming. We may still have a surprise or two, based on confirming a great keynote speaker or an urgent breaking news issue. The Midway, our collaborative, interactive forum, also gets programmed at this point. But by this time we’re more or less finished, and looking forward to conversations with all of you at ONA16!