{"id":9214,"date":"2016-09-02T18:24:48","date_gmt":"2016-09-02T18:24:48","guid":{"rendered":"http:\/\/ona16.journalists.org\/?p=9214"},"modified":"2017-09-28T20:30:02","modified_gmt":"2017-09-28T20:30:02","slug":"for-your-privacy-how-we-handle-attendee-information","status":"publish","type":"post","link":"https:\/\/ona16.journalists.org\/2016\/09\/02\/for-your-privacy-how-we-handle-attendee-information\/","title":{"rendered":"For your privacy: How we handle attendee information"},"content":{"rendered":"

We love our sponsors. Without them, we wouldn’t have an opening night reception<\/a>, fun events like sunrise yoga on the terrace <\/a>or\u00a0our incredible Student Newsroom<\/a>, a program\u00a0that for years has supported some of the best emerging talent in journalism.<\/p>\n

That said, attendees have made it clear from the outset that they care about\u00a0privacy and how the personal information we are privy to is handled. We get questions about this every year, and for ONA16 and beyond, we’re addressing it directly.
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Privacy Policy<\/h3>\n

First, here is our Privacy Policy<\/a>. It’s fairly standard, the highlights being that we share general numbers — without other identifiers — in the aggregate (e.g., x% of attendees have decision-making power,\u00a0“n” attendees who have food allergies, etc.) with staff, board members, sponsors, catering services or others who need to know that information to serve you best. We also track analytics to know what generates attention on the site, which helps us give a more prominent position to\u00a0popular posts and areas of the website.\u00a0And one noteworthy point: Entrants to the Online Journalism Awards<\/a> may have entry\u00a0details from their submissions shared with those who judge and fund specific awards.<\/p>\n

Conference attendee lists and groups<\/h3>\n

One of the most heavily requested documents from attendees and sponsors alike is an attendee list. That list is created in both .pdf and .csv (spreadsheet) format, and\u00a0contains:\u00a0first name, last name, title, organization and Twitter handle, if provided. We strip it of email and any other direct contact information. We share\u00a0this three times:<\/p>\n